Thank you letter template. Thank you letter Thank you letter templates blank

Letters of thanks are a special kind of manifestation corporate culture. Such letters are widely used by organizations, both in the form of rewards for the result of the work of subordinates, and to express appreciation for the cooperation of business partners, customers and other enterprises.

When are thank you letters written?

Most often, such letters are compiled for some dates: all-Russian holidays, birthdays, corporate events. Sometimes managers express gratitude to employees for some specific achievement (and also in addition to a bonus), for example, for completing financial plan etc., and to business partners - for long-term and effective cooperation, assistance in concluding a contract, etc.

Below for download is a blank form and an example of a letter to a sales manager for the successful completion of labor duties:

FILES

The role of a thank you letter

The value of letters of thanks is undoubtedly extremely great; it is not for nothing that such letters have always been widely used. For the author, this is not a particularly expensive, but effective way to make it clear to an employee or partner about the recognition of his merits, and for the addressee, it is always a pleasant reminder of his own importance. Quite often, thank you letters serve as an additional motivator, an incentive for more efficient work.

Design rules

For obvious reasons, there is no and cannot be a standard sample of a thank you letter. It is always compiled in free form, but it is absolutely necessary to adhere to certain norms and rules when writing it.

• First of all, it should be remembered that the letter must contain information about the author and recipient, and if a particular person acts as the addressee, then it is necessary to address him by name and patronymic.
• Then in the letter it is necessary to list the specific merits and achievements that became the reason for writing it.
• In conclusion, be sure to put the date of the letter, as well as the signature of the head of the organization or other authorized employee.
• If desired, the letter can be certified with a seal - it will give the message additional solidity.

Elegant appearance letters, including the envelope, will also confirm the sincerity of the author's thanks to the person.

Letters of thanks can be issued both on a regular sheet of A4 format, and on the letterhead of the organization. But the most preferred option is to compose a letter on a beautifully designed template printed on quality paper in color. The more presentable the design of gratitude, the more weighty and meaningful it will be for the addressee.

You can write thanks either by hand or type on a computer. At the same time, it should be remembered that a handwritten letter, especially written in calligraphic handwriting, is always of great value compared to a printed one, since it once again emphasizes the sincerity, warmth of the written words and special respect for the addressee.

It is not worth it to be very original when composing the text - pathos, hypocrisy and jokes are inappropriate here. In the same way, excessive officialdom should be avoided. No need to write a letter too sweeping, it is better to choose concise, precise words and fit them into a few sentences.

Examples of how NOT to write a thank you letter

Dear all our team Vyacheslav Evgenievich Lushnikov!
We want to express our most vivid feelings towards you, in connection with your inherent industriousness, cheerfulness and purposefulness! …

Vyacheslav Evgenievich! Brother!
First, hold the crab! Secondly, you are the best, so these lines are for you! …

And now the correct example

Vyacheslav Evgenievich!
The team of the company Name of the Firm LLC thanks you for many years of work, diligence and an active life position ...

It is worth remembering that the letter is not drawn up personally from the writer, but on behalf of the organization. Even if an easy, friendly, relaxed atmosphere reigns within the team or in relations with a partner, the addressee of the letter may be offended by its content or take gratitude not very seriously.

On the other hand, as already written above, there are no strict requirements, so you can use any option you like 🙂

Instructions for writing a thank you letter

• In the "header" of the thank you letter, you need to indicate the recipient, namely: his position, the name of the enterprise and the specific employee.
• Next, in the middle of the line, you should write a direct appeal with the name, patronymic (most often, adjectives such as “respected”, “dear”, etc.) are used here.
• The next part of the letter deals directly with gratitude. Here you can write both general phrases and specific actions for which recognition is expressed. The main rule is not to dissemble, gratitude must be sincere.
• In the same part of the letter, it can be said that in addition to the noted merits, the author of the letter is counting on further cooperation and new results (this will emphasize the value and indispensability of the recipient, in addition, the addressee will be motivated to successfully solve new problems).
• Finally, the letter must be signed. The higher the status of the author of the signature in the official hierarchy, the more valuable the letter will be, as practice shows. Also, gratitude must be dated.

General rules for writing thank you letters

To properly compose a thank you letter, you need to understand what the recipient will do with it.

Usually the document is hung on the wall and shown to the company's clients. That is, it performs the function of presenting the organization. Usually letters are hung in a frame, so they must be issued on a standard format letterhead.

Thank You Letter drawn up on the official letterhead of the organization. It should include the name of the sending organization. This is not only a formal rule, but also additional advertising for the company. For registration of thanks you need a dense sheet. It is important to pay attention to its aesthetics, since the document is used specifically for demonstration purposes. It makes sense to choose a stylish font, pick up a nice color palette.

The recipient of the document is usually the head of the company. The signature also contains the initials of the director of the sending organization. Be sure to sign and seal. This is a confirmation of the authenticity of the thank you letter. These documents are an important part of business relationships. They allow you to establish long-term cooperation. The letter is aimed at stimulating actions that are beneficial for companies. You can send it to partners, customers, and employees.

How to deliver a letter

Letters of thanks are best handed in person in a solemn atmosphere, with numerous witnesses. But if the recipient is in another city, then you can send a message via the Internet or fax - it's fast and convenient. At the same time, it is worth remembering that sending via regular Russian mail is a good form, this method will allow you to send a beautifully designed “live” letter, which will undoubtedly be more presentable and pleasant for the addressee.

A letter of thanks is used to express gratitude to both individuals and organizations for the work performed or services rendered. In this case, individuals may be employees of the company that is the originator of the letter, or employees of a third-party company. Such a letter refers to business documents that are drawn up on the sender's own initiative or as a response to letters of invitation and letters of congratulations.

A letter of thanks should have a certain structure and is drawn up as follows:

1. Document header. In some cases, it is not mandatory, but according to the rules of good manners, this element must be present. It usually contains the addressee's data (the name of the organization or the name of a particular person). This element is optional because it is immediately followed by an appeal that indicates the full name of the addressee or the name of the organization.
2. Treatment in a separate line.
3. Thank you letter text, which indicates the reason for writing it and words of gratitude. It is acceptable to use such template phrases and words as "We express our gratitude ...", "Grateful for ..." and others. At the end of the appeal, you can express a desire for further cooperation.
4. At the end of the document, the compiler puts a signature and a date.

It is desirable to adhere to such a structure, but it is not necessary to follow a business style. The status of a business document does not give legal force to a thank you letter, so the accuracy of the wording and terms is not important here. Moreover, in letters of this kind, the moderate use of informal and friendly words is welcomed.

Features of writing thank you letters

At the discretion of the compiler, the letter can be written on plain paper or on. Usually such letterhead or special forms are used in cases where the sender - government agency, but many private companies also use them.

Sometimes letters of thanks can also serve as a kind of award or certificate of honor: such documents can be seen in a frame on the walls of the offices of the heads of many organizations.

Letters of thanks are appropriate in a variety of situations: from expressing appreciation for help, participation, or service, to excellent parenting. You can also express or . In each individual case, it may or may not be appropriate to use certain words.

Some of them should not be used at all: for example, the addresses “Mr.” and “Madam” should not be used when it comes to gratitude to the production drummer at the plant for overfulfilling the quarterly plan. The word "Dear" should also be avoided, replacing it with "Dear", as this is unacceptable in the preparation of business documents.

Note: A beautiful letterhead is also not always useful. If it is supposed that the letter can be shown by the addressee to other persons or will take its place on the wall among the certificates of honor, such a form is quite suitable. But a letter written by a leader by hand always symbolizes increased attention and shows that the compiler personally dealt with this issue.

Letters of thanks are drawn up in an arbitrary form, but in most cases their structure is similar. When composing a text, it is better to avoid template phrases which are regularly repeated. Ready-made examples and rules for writing thank-you letters can be found in the article.

Thus, a thank you letter should be written in such a way that the interlocutor feels sincere attitude to him and believed that the sender really appreciated his work. Otherwise, standard gratitude can even play the opposite role - not to win over a partner, but to confuse him with ostentatious pretense, stereotyped.

Here are a few more ready-made examples letters of thanks, which will surely help to achieve all these goals (only the texts of the document are presented, design options are at the discretion of the sender).

For cooperation

Partner

To the employee

Team

teacher

Supplier

For builders

Document structure: 5 mandatory sections

First of all, you can outline the structure of the document, which almost always consists of standard sections:

1. The name of the company or the details of the person who expresses gratitude.
2. Document's name.
3. The main part is the actual description of gratitude.
4. The final part is an expression of intentions for further cooperation or simply wishes for success in the future work of the addressee company, its specific employees.
5. Date, position, signature, transcript of the signature (surname, initials) of the director of the company or another person who acts on his behalf.

As a rule, thanks are made in printed form, and not electronically, in order to emphasize special respect for the recipient. At the same time, companies often use letterhead and special glossy, fairly thick paper.

TOP 4 ways to write a letter that is pleasant to read

In any company there are ready-made blanks of almost all basic documents. As a result, paper of any kind is compiled very quickly - just fill in the required fields or simply follow the specified plan. However, a letter of thanks almost always expresses a sincere desire to say an official “thank you” to the company in general and specific individuals in particular. Therefore, the main principle is the individualization of the document, avoiding stereotypes.

We issue on letterhead

At first glance, this is an obvious idea, but not everything is so simple. Typically, a letterhead is a standard document with a header that shows the logo, name, company details and other marks. In the case of a thank-you letter, it is better to either not use this form at all, or to significantly change it in order to maximize the reader's disposition.

For example, the interlocutor may be uncomfortable with the fact that the letter for the sender is a standard paper, which is compiled together with other documents in a “streaming” mode. This is evidenced by the "dryness" of the appearance, the presence of clearly unnecessary information (details, contact details, etc.), as well as columns with the document number.

Another note to this example is the standard appearance, reminiscent of any statement, etc. It will be much better if you make a separate form for gratitude, which is printed on thick, glossy paper with a more pleasant design.

Boring start, happy ending

Stationery "We express gratitude for high level professionalism”, “We hope for further mutually beneficial cooperation”, etc. by themselves have a neutral connotation and are quite acceptable when composing a letter. On the other hand, the document should not be replete with them, and most importantly, the text cannot for the most part consist only of such phrases. In this case, the addressee again gets the impression that no one tried to compose the gratitude, the document was simply copied and the necessary data was replaced.

On the other hand, the letter is almost always drawn up in an official business style; emotionally colored and colloquial expressions are not allowed in it. That's why the main principle is a skillful combination of standard and original.

In this example, the text began in a standard, “boring” way, and the reader will most likely immediately move on to the second part, which turned out to be more lively, original and specific. As a result, the addressee will surely have a positive impression, after which he will completely forget about the first paragraph.

Recognition of the specific merits of a particular person

Another essential principle of almost any business letter- it's specific. In the case of gratitude, the sender must say “thank you” not only to the team in general, but also to specific employees. However, it is not always possible to single out individual people - then it is better not to do this. However, a specific reason for gratitude must be prescribed in any case, for example.

Thank you template made in art style. A bright red heading is located at the top center. The edging is presented in the form of a golden-yellow figured frame, decorated with multi-colored bright flowers. The background for writing text is light, pink with a translucent pattern of flowers and swirls. The thank you template is suitable for any solemn and formal occasions and events.

Thank you online editor

You can use this "Spring Flowers" template in our free online editor to create a thank you letter. Type all the data online or leave a space to enter the last name or other information later.

Get a finished document with your text and this template in JPG image format. Print directly from the online editor or export a high resolution 3508x2480 (300 DPI) image. You can print it wherever it is convenient for you - at the organization, at home or at the nearest photo center.

Quality assurance

Each of our templates is the result of the painstaking work of the artist. We develop templates ourselves and are satisfied with the result. You can be sure that you will receive a quality document.

In some cases, it is customary to give thanks. Some stores have blank thank you forms for sale, but it's hard to find them. It’s easier to print out the gratitude yourself, especially if you have a real opportunity to download one of the templates below for free.

Download thank you template with the Russian coat of arms

Such a gratitude with a discreet design will suit many occasions. At the top of the form is the flag and coat of arms of Russia. If you need to fill out the template in Word, then download the ready-made .

Thank you blank template

This template is made in gold style. The background of gratitude is covered with a transparent, barely visible pattern. The sample orientation is horizontal (landscape). In order to fill out the gratitude, you can download its version.

Thank you template in vintage style

This form is made using imitation of aged paper. At the bottom of the template is a print image. You can download the version for free.